To Washington University Employees and Trainees:

Earlier this week, you received an email from Washington University leadership announcing the importance of getting your influenza vaccine this season. Per university policyany Washington University employee, including faculty, staff and trainees, working onsite for any period of time must receive this year’s influenza vaccination, unless granted an exemption for medical reasons or religious beliefs. Students and contractors have a similar requirement. As a part of this  influenza policy, those faculty, staff and trainees who are working from home remotely are strongly encouraged to get a flu vaccine. Flu vaccination is required should you return to a work site during the flu season (through March 31) for ANY reason. 

There are several options to get a flu vaccine designed to make it accessible to the varying needs of clinical and non-clinical employees and trainees across the university. 

Options for receiving your free 2020 influenza vaccine:

  1. Employees enrolled in the Washington University Health Plans have 100% coverage for a flu vaccine obtained from an in-network health care provider, select retail pharmacies or network convenience care clinics.  Be sure to present your WashU UnitedHealthcare medical insurance card.  Employees not covered by the University Health Plan can download a voucher to obtain a free flu shot at a local Walgreens. View more details here.
  2. If you work in a clinic, you will follow your typical process for obtaining a flu vaccine within your department. View details on the peer vaccination program.
  3. If you work onsite at the Medical Campus, you can opt to receive a flu vaccine at one of the on-campus events. For the Medical Campus, flu vaccines take place Oct. 5 through Oct. 22 - view information here.*  
  4. If you work onsite at the Danforth Campus, you can opt to receive a flu vaccine at one of the on-campus events, which take place Nov. 2 through 6 - view information here.*

*Please note: Employees working from home remotely should obtain a flu shot offsite from a retail pharmacy or health care provider as outlined in the first option above. Onsite events are only for employees working onsite.

View details on these options at

Recording your 2020 influenza vaccine:

Washington University Occupational Health Services is introducing ReadySet, a new, secure cloud-based, electronic record-keeping database to help track flu vaccine compliance. Employees and trainees should document a flu vaccine within the new WashU ReadySet system.

  • Employees will need to fill out the WashU ReadySet survey to record a flu vaccine or request an exemption. You will receive an email from on Friday, September 25, 2020 with a link to the WashU ReadySet portal.
  • Once you receive your flu vaccine, log in to ReadySet with your WUSTL key, complete the survey and upload proof of your vaccine.
  • Mandatory employees need to receive and record a flu vaccine by November 20, 2020 to be compliant with the university’s mandatory influenza policy.
  • If you require an exemption, please review the influenza policy and follow the steps to request an exemption by November 16. Exemptions for religious, medical or other reasons are reviewed on a case-by-case basis.  

View the step-by-step process to access and complete your WashU ReadySet Survey. 

Recording a flu vaccine is required for employees functioning on any work site as part of the university’s mandatory influenza policy. We strongly encourage anyone who receives a flu vaccine, whether mandatory or not, to record your vaccine in ReadySet.

If you obtain a flu vaccine at one of the Medical Campus onsite events, your flu vaccine is automatically recorded in ReadySet. No action is required. You can access your ReadySet account via WUSTL key to view your record. Employees receiving a vaccine at one of the Danforth Campus onsite events will still record their vaccine in ReadySet.

Complete details on the flu vaccine steps and process are available at This site contains steps to obtain a flu shot, FAQ’s, information on ReadySet and onsite event dates.

Thank you for doing your part to keep you and our community healthy and safe.


This message is being sent to all Washington University employees and trainees.